Biggest Mistakes During Meetings & The Best Ways To Avoid Them

tired businessman

Most employees view their time as precious – and rightly so. But due to their very nature, meetings will unavoidably take up time, reducing their productivity time. This is why it’s so important to ensure every meeting is effective and counts as a step towards positive change.

However positively you start, bad habits can creep back in and meeting structure can quickly become stagnant. Pinpoint wants to prevent this by explaining how to avoid the most common meeting mistakes, which, if left, will severely affect the delivery and success.

  •  PREDICTABILITY – not all routine is positive

The saying goes, ‘if it isn’t broke, don’t fix it,’ but what if your meetings have been failing for so long that you think it’s the norm? What if you think not reaching a solution is an acceptable outcome? If you’ve become accustomed to this, something needs to change – fast.

If you’re employees assume they know the tired routine of your meetings and the outcome (A.K.A no outcome), they will be less likely to participate and attend.

Change it up – take time to plan each meeting. Be sure to include new engagement exercises, trial different methods and perhaps experiment with different seating arrangements to see what stimulates your employees most.

  • TECHNOLOGY – a case of too much of a good thing

We rely on technology a lot and it’s great at making our jobs easier – I mean what would we do without iPhone reminders and our Google calendar? But there is such a thing as too much of a good thing.

You and your employees spend the majority of your time at your desks, staring at your computer screens, so overloading with PowerPoint slides during a meeting is a definite no go.

A break away from the computers will stimulate your employees’ brains and help them look at things in a differently with a pair of fresh eyes!

  • BREAKS – let your brain have a breather 

No matter how good you and your staff are at concentrating, it’s always best to break up the working day into segments with short breaks in-between.  Meetings are no different.

Having breaks will allow your mind to rest before refocusing better on the task in front of you.

  • NO PRESSURE – encourage over force

There is a big difference between encouraging quieter employees to contribute and forcing them to. If they aren’t confident, applying pressure on them to speak out can have detrimental effects on the success of your meeting. It can in fact worsen their confidence, and create an uneasy atmosphere.

This is where Pinpoint can really help; people are able to contribute in their preferred way, which doesn’t require them to speak out in front of an audience.

Ultimately, you need to change, trial and review your meeting process on a regular basis to see what’s working and what isn’t. Perhaps a couple of times a month request feedback from staff and be open to suggestions.

In addition, using the Pinpoint technique will optimise the success of your meeting, ensuring everyone’s ideas are voiced but contributed in a way that they feel comfortable.